Chief Warden Office

About

Office of the Chief Warden

MNNIT Allahabad is a fully residential institution. At present there are eight boys’ hostels, which are named after Purushottam Das Tandon, Pt. Madan Mohan Malaviya, Bal Gangadhar Tilak, Sardar Vallabh Bhai Patel, Kaviguru Rabindranath Tagore, Sir C.V. Raman, Swami Vivekananda and Chandrashekhar Azad Hostel. Besides these, we have four hostels for girls. Two are named after Sarojni Naidu, Kamala Nehru, and other two are Diamond Jubilee and PG hostel. An International House (IH-B) for Female master degree students is also located inside the residential campus. Hostel messes are managed by nominated student representatives under the overall supervision of Chief Warden, Warden In-charge (Boys/Girls) and Warden Team.

Hostel Manual Link

Team of Wardens

Teams of Wardens

Member of Wardens Council

S.No.	Designation	Name	Wardens Contact No.	Hostel Email @mnnit.ac.in	Office Contact
1	Chief Warden	Prof. Sahadeo Padhye Mathematics Department	7839007891	chiefwarden	0532-227-1117
2	Warden In-charge Boys	Dr. Sameer Srivastava Biotechnology Department	7839007892	wardeninchargeboys	----
3	Warden In-charge Girls	Dr. Shweta Tripathi ECED	7839007893	wardeninchargegirls	----
4	Warden Swami Vivekananda Boys Hostel	Dr. Jitendra Narayan Gangwar MED Dr. Ranvijay CSED Dr. Satnesh Singh EED	7839007895 7839007896 7839007898	svbh	0532-227-1118
5	Warden M.M. Malaviya Hostel	Dr. Niraj Kumar Choudhary EED	7839007903	malviyahostel	0532-227-1129
6	Warden S.V. Patel Hostel	Dr. Ashutosh Mani Biotechnology Department	7839007904	patelhostel	0532-227-1135
7	Warden B.G. Tilak Hostel	Dr. Vishal Kumar Gaur EED	7839007906	tilakhostel	0532-227-1133
8	Warden P.D. Tandon Hostel	Dr. Ashish Kumar Maurya CSED	7839007910	tandonhostel	0532-227-1131
9	Warden R.N. Tagore Hostel	Dr. Dinesh Singh CSED	7839007911	tagorehostel	0532-227-1137
10	Warden C.V. Raman Hostel	Dr. Manohar Yadav GIS-Cell	7839007915	ramanhostel	0532-227-1139
11	Warden-Delegacy	Dr. Shailendra Shukla CSED	7839007916	wardendelegacy	----
12	Wardens on Special Duty (Patel, Tilak & Tandon Hostels)	Dr. Swastik Acharya MED	7839007885	swastik	----
13	Wardens on Special Duty (Tagore, Raman & Malaviya Hostels)	Dr. Hukum Chand Dewangan MED	7839007889	hcdewangan	----
14	Warden Chandrashekhar Azad Hostel	Dr. Vinay Kumar ECED Dr. Shubham Gupta Mathematics Department Dr. Deepak Punetha ECED	7839007918 7839007919 7839007917	nbh	----
15	Warden Kamla Nehru Girls Hostel	Dr. Parul Katiyar Chemical Engg. Dr. Richa Arya Physics Department	7839007925 7839007923	kngh	0532-227-1126
16	Warden Sarojini Naidu Girls Hostel / IH-B	Dr. Shubh Lakshmi EED Dr. Joohi Chauhan CSED	------ 7839007926	sngh ihb	0532-227-1123 0532-227-1141
17	Warden Diamond Jubilee Girls Hostel	Dr. Pragya Dwivedi CSED Dr. Kanika Saxena CED	7839007927 7839007929	djgh.mnnit	0532-227-1125
18	Warden PG Girls Hostel	Dr. Rupika Sinha Biotechnology Department Dr. Indu Dohare CSED	7839007930 7839007932	pghostel	0532-227-1121

Hostel Structure

MNNIT, Allahabad is a residential Institute accommodate about more than 5700 students in different hostels. There are Eight boys hostels and Five girls hostel to accommodate the assets of the Institute in the most comfortable and conducive manner. The available Intake Capacity in the various hostels is as below:

Boys Hostels, Session 2025-26

Sl. No.	Name of Hostel	No. of Rooms	Intake Capacity	No. of Students
1	R.N. Tagore Hostel	Triple: 122 Total Room = 122	122 × 3 = 366	298
2	C.V. Raman Hostel	Double: 40 Triple: 91 Total Room = 131	40 × 2 + 91 × 3 = 353	327
3	P.D. Tandon Hostel	Single: 249 Double: 36 Total Room = 285	249 × 1 + 36 × 2 = 321	317
4	M.M. Malaviya Hostel	Double: 283 Total Room = 283	283 × 2 = 566	501
5	B.G. Tilak Hostel	Single: 269 Double: 71 Total Room = 340	269 × 1 + 71 × 2 = 411	410
6	S.V. Patel Hostel	Double: 333 Total Room = 333	333 × 2 = 666	657
7	Swami Vivekananda Boys Hostel	Triple: 277 Total Room = 277	277 × 3 = 831	970
8	Chandrashekhar Azad Hostel	Single: 1054 Total Room = 1054	1054 × 1 = 1054	1032

Girls Hostels, Session 2025-26

Sl. No.	Name of Hostel	No. of Rooms	Intake Capacity	No. of Students
1	Kamla Nehru Girls Hostel	Double: 243 Triple: 06 Total Room = 249	243 × 2 + 6 × 3 = 504	503
2	Sarojini Naidu Girls Hostel	Single: 25 Double: 08 Triple: 02 Total Room = 35	25 × 1 + 8 × 2 + 2 × 3 = 47	49
3	IH-B Block / IH-A Block / Bachelor Flat	IH-B: 03 Flat - 04 Seater 15 Flat - 05 Seater BF: 06 Flat - 04 Seater IH-A: 11 Flat - 05 Seater Total Flat = 35	3 × 4 + 15 × 5 + 6 × 4 + 11 × 5 = 166	165
4	P.G. Girls Hostel	Single: 191 Total Room = 191	191 × 1 = 191	186
5	Diamond Jubilee Girls Hostel	Triple: 117 05 Hall: 4 Seater Total Room = 122	117 × 3 + 5 × 4 = 371	371

Hostel Management

HOSTEL INFORMATION

Please read the following Institute Rules and information for the hostels carefully.

INSTITUTE HOSTEL MANAGEMENT COMMITTEE

The “Institute Hostel Management Committee (IHMC)” consists of
1. Chief Warden for all Hostels: Chairperson
2. Warden In-charge (Boys) all Boys Hostels: Member
3. Warden In-charge (Girls) all Girls Hostels: Member
4. Warden team of all hostels: Member
Hostels function under the administrative control of the Chief Warden. There are Two or more Wardens in each Hostel. All the Wardens act in consultation with Warden In-charge (Boys/Girls) and the Chief Warden.
The policy framework/decisions regarding hostels is decided by the Chief Warden, Warden In-charge (Boys/Girls) in consultation with the Director. Hostel Policies are implemented by IHMC. The decisions of Chief Warden, Warden In-charge (Boys/Girls) and Wardens in their respective jurisdictions, are final.
Each hostel shall have a “Hostel Management Committee (HMC)” of the following structure:
1. Warden: Convener
2. Caretaker: Member
3. Hostel President (Student): Member
4. Two Hostel Secretary (Student): Member
5. Floor/Block representative (2-12 students): Member (as per hostel requirement)
The Hostel President, Secretary and student member should be appointed by the Hostel Wardens through interview, after inviting applications. One hostel secretary for Civil Maintenance and one for Electrical Maintenance shall be appointed. The notification of hostel president, secretary and representatives, with a copy to Chief Warden should be made within three weeks (except first year) of the start of the academic session. In case of first year hostels, the same may be notified within three weeks of start of their academic session.
Duties of Hostel President/Secretary includes and not limited to this list.
1. Reporting to Hostel Warden weekly.
2. Coordinate with Caretakers for solving various students’ problem.
3. Reporting and monitoring of Cleanliness, Civil Maintenance and Electrical problems.
4. Maintenance of discipline amongst the students in the Hostel
5. Organizing 'Swachh Bharat Abhiyan' (Clean India Mission), Green India Mission, Nasha Mukt Bharat Abhiyaan, Anti-Ragging Campaign (Except first year hostels) and other programmes (As Notified) in each and every hostel with the support and supervision of the various hostel committees.
6. The Committee will normally meet once per two weeks to discuss and mutually settle hostel affairs.
7. The Committee shall help the residents during medical emergency.
8. The Committee shall ensure that peace and order is observed at all times by the residents of the hostel.
To give experience to more students about hostel administration, Hostel President/Secretaries should be fresh (first time appointed) as far as possible.
Each hostel is managed by Caretaker, available in the hostel in normal working hours. He/she may be asked by Chief Warden/Warden In-charge (Boys/Girls)/Warden to report in the hostel at any time in special situations.
Following committee must also be constituted in each hostel
A) Nasha Mukt Abhiyaan Committee shall have following structure
1. Warden(s): Convenor
2. Student Coordinator 2 Nos: Member (preferably different than other committees)
3. Student Member (4-6 Nos): Member (preferably different than other committees)
Duties: Organizing Nasha Mukt Bharat Abhiyaan, Yoga and meditation sessions.

B) Anti-Ragging Committe (Except first year hostels) shall have following structure

1. Warden(s): Convenor
2. Student Coordinator (2 Nos): Member (preferably different than other committees)
3. Student Member (4-6 Nos): Member (preferably different than other committees)

Duties: Organizing Anti-ragging campaigns.

FACILITIES

1) Hostel Facilities: Hostel management will generally provide minimum furniture and amenities. All the hostels are well equipped with basic amenities. Each room has a study table and chair, a cot, fan, electric fitting etc.. Most of the rooms have a LAN ports for internet access, other hostel rooms have Wireless Internet Access Points. Apart from these facilities, following facilities are also available:

Geysers in bathrooms and Water coolers with water purifier.
Books and Stationary shop (in some Hostels).
Guest rooms in some hostels.
Power Generator Facility for common area.
Indoor Games facilities including Table Tennis, Carom Boards etc. (in some Hostels).
Each hostel has a Mess.

2) In-Campus Transport Facility: Limited in campus transport facility “E-Rickshaws” may be made available for differently abled students who are staying in hostels.

3) Ambulance Facility: Ambulance facility is available in case of medical emergencies. The patient will be dropped to the nearest/empanelled hospital.

ACCOMMODATION

1) Hostel accommodation is available to B.Tech. Students, only during a working semester. No B.Tech. Student will have a right to occupation of a room during summer vacation. But he/she may be permitted to stay on request (duly forwarded by concerned supervisor and Head of the Department), if he/she is doing any course work / project work / Institute work / Hostel work.

2) Hostel accommodation is available to M.Tech./M.B.A./M.C.A./M.Sc. students for a maximum length of stay for Two years in case of M.Tech., M.B.A. & M.Sc. and three years of M.C.A programme.

3) Hostel accommodation may be available to Ph.D. scholars throughout the year subject to a maximum of 5 years subject to the availability. Ph.D. scholars may vacate the hostel even in the middle of a semester once they are relieved from the Institute. However, they have to pay establishment charges for the entire semester. Hostel accommodation may be provided to project staffs who are registered for and working towards a research degree at the Institute based on their request for rooms for a limited period, which could be extended, if rooms are available. They may be required to pay room rent, establishment charges and any other charges as decided by the IHMC. The project staffs residing in hostels are governed by the same rules, applicable to regular students of the Institute. If a student is allotted the hostel and once he/she takes the possession of the hostel room but later decides to stay outside, his/her hostel fee may not be refunded.

4) If the student is expelled from the hostel due to any reason in the middle of the semester, his/her hostel fee will not be refunded.

5) If a student is moving out for internships during the middle of semester, his/her hostel fee will be refunded at pro rate basis.

6) Hostel Administration may allot room for summer intern on payment basis, strictly during the summer vacation. During the summer breaks, summer hostels and corresponding charges for hostel accommodation and mess charges will be notified.

ADMISSION TO THE HOSTELS

1) Only regular registered students of the Motilal Nehru National Institute of Technology Allahabad can get admission in the MNNIT hostels.

2) The allotment of rooms in hostel is done by the “Hostel Allotment Committee” formed by the Chief Warden prior to the beginning of new Academic Session based on the policy made by Institute Hostel Management Committee and the preference received by the student.
The structure of the Hostel Allotment Committee consists of

Chief Warden Chairperson
Warden In-charge (Boys) Member
Warden In-charge (Girls) Member
Warden: Convener of concerned hostel Members

3) The committee has the final authority to take the decision on allotment of the room and the hostel. The student has no right to claim on the allotment of the particular room or hostel.

4) Normally change of rooms is not allowed. For special circumstances, student can approach to Warden for change of room with proper reason. In case of change of room between Hostels the student may approach Warden In-charge (Boys/Girls) through Wardens.

5) After allotment of hostel, a student will report to the Caretaker of allotted hostel and take possession of room after filling the hostel form on the day of physical registration.

6) Admission and continued stay in the hostel depends upon the academic performance, good behaviour and conduct of the student.

7) The student should normally stay in the allotted room for one complete year. Change of rooms in mid-semester is not allowed.

8) The hostellers with chronic medical problems may be asked to vacate the room in case if personal medical care is required by parents/guardian.

9) The hostel admission shall stand cancelled for the students who are declared ex-students upon declaration of results and they will have to vacate the hostel rooms immediately.

10) Fresh allotment of rooms to Ex. students depends upon the policy decided by the Hostel Allotment Committee for the particular session.

11) Academic deficient (ACD) student has no priority in the hostel allotment. He/She may be asked by the Hostel Allotment Committee to vacate the room with immediate effect. Allotment/continuation of hostel room to these students depends upon the policy decided by the Hostel Allotment Committee for the particular session.

12) If a student is expelled from the hostel/Institute for any reason he/she should immediately vacate the hostel on the day of expulsion. His/her continuance in the hostel will be treated as unauthorized occupation.

13) Continuation of stay of a student in the hostel is subjected to the discretion of the hostel administration.

14) All the admissions to the hostels are subjected to the submission of the undertakings regarding ragging, motorized vehicles and prohibited items signed by the applicant as well as the father/mother/guardian of the applicant.

15) Students residing in Prayagraj and in the nearby vicinity may not stand in priority for admission to the hostels.

16) If any student wants to reside outside the Institute Hostel or is not allotted hostel on any ground, he/she should register as Day Scholar and he/she is required to fill day scholar form available in the Office of Warden Delegacy/Chief Warden.

17) Any student withdrawing from the hostel will hand over the possession of room to Caretakers and seek clearance certificate from the concerned Warden. At the end of even semester a student shall vacate his/her room and hand over the charge of the room to the Caretakers of the hostel.

The Hostel Allotment Committee, if in case of non-availability of rooms, can allot more than prescribed students per room.

Mess Management

MESS RULES

1) Every student residing in the hostel must join the mess attached and take the meal in the allocated space of the mess.

2) Student has to pay the requisite mess fee in the Chief Warden Account as a part of academic registration at the start of new semester, in case he/she wants to reside in the hostel. Exemption of mess fee on any ground is not allowed.

3) There will be a “Mess Management Committee (MMC)” in each mess of the hostel.

(i) Wardens: Convener

(ii) Mess Secretaries (Students): Member

(iii) Mess Manager (Student): Member

(iv) Student Representatives (3-5 Nos): Members.

The Mess Secretaries (two or three for one mess), Mess Manager, Student representatives, should be appointed by the Hostel Wardens through interview after inviting applications. The notification of mess secretary, manager and representatives with a copy to Chief Warden should be made within three weeks of the start of the academic session.

The committee, if wants to introduce anything new should send its recommendations to the concerned Warden who will decide the matter in view of maintaining uniformity in all the hostels.

After two months Warden may rotate mess secretaries for smooth running of mess. MMC will monitor mess expenditure and mess account.

Store keeper of mess will keep records of payments and expenditure with proper bills. After verifying mess bills from mess secretary/manager, store keeper should hand over bills to Accountant of the concerned hostel for payment.

To give experience to more students about cooperative mess, Mess Secretaries/Managers should be fresh (first time appointed) as far as possible.

Duties of Mess Manager:

i. Monitoring of Mess workers and cleanliness.

ii. Look after problem related to mess area and report to Caretaker/Warden.

iii. Monitoring duties of students representative for verifying all type of groceries, vegetables, LPG cylinders, etc.

MESS RULES INCLUDES

i. Mess Committee will decide the Mess Menu with consent of the boarders and at least 05 working days before they should notify the decided mess menu.

ii. The daily ration for cooking will be issued to the Cook by the Store Keeper in presence of any member of Mess Committee. The Mess Committee and Mess/Hostel Attendant will ensure the quality of food and verify proper delivery of each and every mess material as per orders.

iii. Any absence of a student will be taken into account only if he/she has taken prior permission of the Warden. Minimum 5 days permitted absence is considered for rebate in mess fee as per rules. Otherwise, the student(s) will be charged for the whole period of their absence.

iv. It is also suggested that before approaching semester break due to holidays (like Holi and Dussehra), the requirements raised by hostels for purchase of groceries, vegetables and other perishable items used in mess (for cooking meals), should be carefully scrutinized by the mess management committee, so that no extra items are purchased before holidays which may get damaged during holidays.

v. It is also recommended that weekly/ monthly requirements of groceries, vegetables and other perishable items used in mess (for cooking meals) must be raised by storekeeper and verified by mess manager/secretary and one of the MMC students member (by rotation). The same will be forwarded by Warden for further necessary action. However daily requirements like vegetables, milk & other items may be raised by storekeeper and verified by any member of MMC/mess secretary after the assessing the requirement of such items.

vi. It is also recommended that the bills regarding mess items (groceries, vegetables and other items) must be verified by mess manager/secretary before recommending it for payment.

4) No student is allowed to take meal or utensils to their rooms. Heavy penalty will be imposed if this rule is violated. Only under special circumstances such as severe illness with the permission by the Hostel Warden, the student may be allowed to take food in his/her room.

5) Student if not taking food, will not be given exceptional treatment (like giving extra milk, fruits etc.) in lieu of paying mess bill.

6) Individual cooking is not permitted. The students are not allowed to cook anything in their rooms. Such activity will be considered as act of indiscipline & strict disciplinary action will be taken with suitable fine.

7) Every inmate of the hostel shall pay the mess bill, and other charges, if any. These charges will be deducted from the mess fee deposit of the student.

8) Student has to deposit any additional mess fee in case of shortage of amount during the semester as per notified schedule, failing which fine will be imposed as decided by the Hostel Authority.

9) The approved rules regarding mess rebate will be applicable to all the inmates of the hostel.

10) Mess exemption on medical ground under extraordinary situation will be allowed with payment of service charge as decided by the Hostel Authority.

11) Whenever a student is applying for rebate on medical grounds, he/she must submit a copy of medical certificate by the Medical Officer of the Institute or by the external doctor, if it is advised so by the Institute doctor.

12) There will be fixed slots for breakfast, lunch, evening snacks and dinner as notified in the hostel mess. No student can force mess staff or hostel management committee for food before/after allotted time slot. Any extension in timing is permissible with prior approval/notification of the Chief Warden/Warden In-Charge (Boys/Girls) on account of Institute function etc.

13) Hostel Identity card may be issued to check unauthorized entry in the mess violating the rules and regulations, and create the indiscipline scenario in the mess. On this context, it is compulsory on the part of student to enter the mess with hostel Identity card in order to avoid unpleasant situation inside the mess. Warning and fine of Rs 1000/- can be imposed on violation of this rule by the Warden.

14) Misbehavior with mess worker will not be tolerated and strict disciplinary action may be taken in such cases by Wardens.

GUESTS

1) Guests are not permitted to stay in the room of the students.

2) The student must get permission for keeping his/her guest in the guest room of the hostel from the concerned Warden.

3) Executive Development Center (EDC) facility for one/two days stay may be obtained from In-charge EDC through the concerned Warden, for parents/guardians only.

4) Male guests are not allowed to stay in the Girls’ hostel.

5) A boarder keeping a guest without permission is liable to disciplinary action.

Disciplinary Action

DISCIPLINARY ACTIONS

The Institute has Proctorial board to deal with all types of disciplinary actions on the students. However, Hostel warden(s) can issue a warning letter and/or impose preliminary (Fine) for early action on any act of indiscipline in the hostel (Table1: Suggested fines for act of indisciplines). A copy of the same may be sent to office of Chief Warden for information. Such fine must be deposited by the student(s) in the concerned hostel account within 15-days of the notifications.

Based on the gravity of the indiciplinary activity, following punishments can be imposed:

1) Hostel warden(s) in consultation with warden In-charge (Boys/Girls) can issue a warning and impose fine up to Rs. 5000/- as recommended by the Hostel Disciplinary Committee of the concerned hostel as per the gravity of indiscipline. A copy of such punishment must be notified in the hostel notice board with a copy to office of Chief Warden, office of Chief Proctor, Head of the Department of the concerned student(s) and his/her/their parents for information. Such fine must be deposited by the student(s) in the concerned hostel account within 15-days of the notifications.

Hostel Disciplinary Committee:

i. Warden In-charge (Boys/Girls): Chairperson

ii. Warden(s): Convenor

iii. Caretaker(s): Member

iv. Hostel President/Secretary: Member

v. Warden from other Hostel: Member

2) If the Warden(s) feel that the indisciplinary activity of the student/group of students of different hostels and is more serious and punishable then, Warden(s) can call Disciplinary Committee (DC) meeting under the Chairpersonship of the Chief Warden with following members:

i. Chief Warden: Chairperson

ii. Warden In-charge (Boys/Girls): Member

iii. Warden of concerned hostel: Convenor

iv. Caretaker: Member

v. Student Members of Hostel Management Committee: Member

vi. One Warden from other Hostel: Member

3) Chief Warden can issue warning and/or impose financial punishment upto Rs 10,000/- on each student on the recommendation of this committee. A copy of such punishment must be notified in the hostel notice board with a copy to the respective Hostel Wardens, Chief Proctor, Head of the Department of the concerned student and his/her parents for information and further necessary action. Such fine must be deposited by the student in the Chief Warden account within 15-days of the notifications.

4) Chief Warden on recommendations of the Disciplinary Committee, can temporarily suspend a student/group of students from the hostel for a limited period of time up to one semester.

5) If the gravity of the indiscipline is high and the Disciplinary Committee feels the matter should be decided at the higher level in the larger interests of the students and institute, Chief Warden may refer it to the Proctorial board for necessary action.

Table No. 1: Suggested fines for act of indisciplines

S.No.	Acts of Indiscipline*	Punishment / Fine
1	Keeping electric heater, induction, cooking top and / or taking food from dining in Hostel rooms without permission.	Fine of Rs 500 /- each time
2	Keeping Pets	Fine of Rs 2,500/-for each offence
3	Possession, use or distribution of Cigarette /tobacco	Rs 500/- each time
4	Possession and /or consumption of Liquor /other intoxicants	1st time Rs 1,500/- 2nd time Rs 2,500/- and Strict disciplinary action will be taken.
5	Possession and / or consumption of Narcotic Drugs	Will be reported to Proctorial Board and Parents. Concerned HOD must be informed.
6	Student found in inebriated condition in the hostel premises.	1st time Rs 1,500/- 2nd time Rs 2,500/- and matter will be reported to Proctorial Board, Parents and concerned HOD.
7	Damage to the Hostel / Mess property	Fine more than two times the cost of the property.
8	Violation of Breakfast, Lunch and Dinner timings.	Rs 200/- to 500/- each time.
9	Ragging in any form	Matter will be reported to Proctorial Board.
10	Refusal or resistance to check bags at Entry Gate incase asked by Hostel Administration.	Fine of Rs 500/-
11	Public exhibition of affections/obscene/lecherous conduct	1st time Rs 1,500/- 2nd time Rs 2,500/- and Strict disciplinary action will be taken.
12	Disturbance of CCTV Camera	Rs 2,500/- each time.
13	Going on terrace or roof top of the hostel.	1st time - Rs 1,000/- 2st time - Rs 2,500/- and strict disciplinary action will be taken.
14	Playing outdoor games such as cricket, football, volleyball etc. in the inter lawn, wings, galleries, or any other place in the premises of the hostel.	1st time - Rs 1,000/- 2nd time - Rs 2,500/- and strict disciplinary action will be taken.
15	Use of motorized vehicle in the hostel premises are strictly banned for the students. Any student not obeying the same will be severely punished and may be terminated even from the hostel.	As per section E (37) of Hostel Manual.
16	Changing of room/hostel without permission	Rs 1,000/- Strict disciplinary action will be taken.
17	Scribbling on door or wall of hostel room	Rs 2,500/- and strict disciplinary action will be taken.
18	Mess Utensils found in room	1st time - Rs 500/- 2st time - Rs 1,000/- and strict disciplinary action will be taken.
19	Cooking in room	1st time - Rs 1,000/- 2st time - Rs 2,500/- and strict disciplinary action will be taken.

*The list is not limited to only these acts of indiscipline.

Hostel Rules

HOSTEL RULES

Every student shall maintain high standard of peace, tranquility and ideal conduct, cleanliness and discipline in his/her room. No student shall play music at high volume (possession of speakers with higher output 10 W RMS or more may attract punishment), shout and scream or other acts of misbehavior with his/her fellow students also may attract suitable fine.
Ragging in any form is strictly prohibited and would attract severe disciplinary action and punishment of expulsion from the Institute.
Sexual harassment or any practice derogatory to human dignity and personal privacy are strictly prohibited. Anyone found indulging in such act would be placed before the committee constituted by the Institute Authorities on charges of sexual harassment/violence for taking immediate and appropriate action.
Hostel accommodation is provided with the understanding that the resident student will strictly abide by the hostel rules currently in force or as may be enforced from time to time.
Accommodation in the hostel cannot be claimed as a matter of right. The Institute Administration may refuse accommodation to any student who is known to have grossly violated the hostel rules or whose presence is likely to disturb the peace and tranquility of the hostel.
Violation of hostel rules will make the student liable to disciplinary action including permanent expulsion from the hostel. Students must remember that hostel is the home of the student in the campus and therefore, he/she should behave on the campus as well as outside in such a manner as to bring credit to him/her and to the Institution.
A student once admitted in the hostel, will continue to be a hostel inmate throughout the year unless otherwise debarred from the hostel on disciplinary grounds and he/she will have to pay the room rent for both the semesters.
Every student must be acquainted with all the rules and regulations of the hostel. He/She must observe them strictly. Ignorance of rules will not be considered as an excuse.
Every student should stay in the room allotted to him/her. Mutual exchange of rooms after final allotment is not allowed. However, only the Warden/Warden In-charge (Boys/Girls) (Section D-3) may allow for the same as a special case based on valid and reasonable ground. Violation of this rule will be considered an act of gross misconduct and entail appropriate disciplinary action including imposition of heavy fine and expulsion from the Hostel. Caretaker/Hostel Warden will inform the office of Chief Warden after getting any information of interchange of rooms for any suitable action.
The boarder shall have to vacate accommodation as and when asked for. All the boarders shall vacate the hostel rooms before they leave for the summer vacation so that annual repairs and white washing may be carried out. All the hostel articles issued to the students must be returned to the caretaker before the students leave their rooms. They will be responsible for any loss.
Boarders must see the Hostel Notice Board regularly. No notice will be displayed by hostel inmates in the Institute/Hostel notice board without the counter signature of the hostel warden.
Any member of the Warden team or any authorized member of the Institute staff can inspect the room of any student in the hostel at any time. The student cannot object to it as a matter of privacy. The student objecting/creating problems during room inspection may face disciplinary action. Hostel inmates are supposed to keep Identity cards with them and must present the same to any hostel or Institute Authority whenever asked for. Students must always carry their Identity Cards with them.
In case of any problem, the student should report the matter to the caretaker of the concerned hostel then to Warden of the concerned hostel and then to the Chief Warden. If he/she is still not satisfied, then only he/she should approach to the Director of the institute. No Boarders should see the Director for ordinary matters directly.
No student should keep any fire-arms, lethal weapons, poisonous things or intoxicants of any kind in the Hostel. Students must not take law into their own hands, but must report all disputes to the caretaker/Warden of the concerned hostel. All kinds of shouting, fighting, gambling, stealing, violent knocking, maltreating or abusing are strictly prohibited. In such cases, strict action will be taken and offender may be handed over to Police immediately.
No boarder is allowed to engage a private servant or pet animals.
Hostel inmates should not bribe the hostel staff (caretaker, mess workers, guards) directly or indirectly, for any type of favor or work. If any such matter of bribing the hostel staff comes in light, strict disciplinary action will be taken against such students.
Students shall not remain absent from their hostels during night without the prior permission of the Warden. Strict disciplinary action will be taken against the students indulging in such activities.
Hostel students shall not leave the campus without prior permission of the Warden. They shall have to apply in prescribed form in advance stating the duration of leave, reason for leaving and the address of destination. Hosteller who leaves hostel without the permission from the concerned Warden shall be deemed to be missing and Parent/Guardian/Police authorities may be intimated in consultation with the Chief Warden and the Director.
The inmates of the hostel will not leave the hostel premises on holidays for the purpose of excursion or picnic. Prior permission of the Warden / Warden In-charge (Boys/Girls) has to be obtained for going for any picnic or excursion. However, for any eventuality that may occur during picnic/excursion, the responsibility does not lie with the Institute Authorities.
Formation of association of students on the basis of regions, caste or creed is not permitted, during their stay in the hostels. If found, students of such group may be rusticated from the hostel.
It is mandatory for all students to adhere to the rules strictly, framed for hostel mess and extra-curricular activities in the campus. Since the Institute aims and professes excellence in professional education, there is no scope for students to indulge in political activities inside the campus. Evidence of any political activity inside the campus shall be considered an act of indiscipline and shall be tackled seriously and strictly.
Room furniture and electric fittings are required to be maintained by the inmates in good condition. At the time of allotment of room and leaving the hostel for the summer vacation, every student must take-over and hand-over, respectively, the hostel property carefully. Students should invariably vacate the hostel during summer vacation.
Disfiguring of walls by sticking posters, paintings etc., and tampering with the electrical systems, internet connections, student desk, ward-robes etc. in the hostel are strictly prohibited.
Light must be switched off when not in use. The use of any electrical appliances like electric heater, electric rod and other similar appliances are strictly prohibited, except table-lamp, mobile-charger, Laptop/ Desktop Computer and printer. However, the use of Laptop/ Desktop Computer is permitted for academic purposes, only. Any misuse of it, will be treated as an act of indiscipline.
Students should lock their room properly when they go out for bath, food etc. Each roommate must keep a key of the door lock of his/her room in case of double/triple/four seated accommodations. They are also advised to keep their rooms, boxes, suitcases, cupboards etc., securely locked with good quality locks.
The students themselves are personally responsible to safeguard their belongings. Any theft of laptop, mobile phone, computer, purse, calculator, wrist-watch, wallet or any other valuable item is the sole responsibility of the student.
Students are advised to report in-writing regarding any civil or electrical maintenance problem to the Caretaker of the respective hostel in the Hostel Maintenance register kept in the Hostel Office and get the complaint number. Please refer to this complaint number for any follow up action or reminder.
Students, in their own interest, are advised not to keep excess cash or any valuables in their hostel rooms. They are cautioned to be very careful about safety of their belongings. They should close their rooms securely when they leave the room even for short periods or when they are sleeping. Institute shall not be responsible for the loss of such items due to theft or otherwise. However, in the case of theft, the matter should be immediately reported to the concerned Warden and Chief Security Officer (CSO) of the Institute.
Penalty for violation of hostel rules will be decided by the hostel authorities considering the severity of the offense/violation of rules/act of indiscipline. Fine/penalty amount may be deducted from the hostel deposit. In such cases, he/she will not be considered in merit for the next hostel admission.
Students are prohibited from giving shelter to any other student/outsider in the rooms. In case of any unauthorized shelter, the student will be liable to disciplinary action.
Resident students are not permitted to invite any outside person to address any meeting in the hostel without written permission of the Chief Warden/Dean (Student Welfare)/ Director.
Students are strictly prohibited from consuming alcoholic drinks, drugs, cigarettes, tobacco products or any other intoxicants or any form of smoking, inside the hostel/Institute premises or to enter the hostel/Institute premises after consuming the same. Even possession of such things is prohibited. Any student found purchasing /possessing/consuming such prohibited items or is found in a drunken state in the hostel/Institute will render himself/herself liable for strict disciplinary action, including expulsion/ rustication from Hostel/Institute. Student may be asked to vacate the hostel immediately. Separate undertakings given at the end of hostel manual need to be submitted before admission.
Students should be very careful and should not fall in any kind of temptation for any unlawful activities from outsider or person from inside the Institute. Rules of the Government of India for Narcotic Drugs and Psychotropic Substances Act, 1985 and its further amendments will be implemented strictly. Any student found to be in possession or having consumed prohibited items shall be immediately expelled from the Institute. Those involved in consuming prohibited items may be handed-over to the local Police by the Warden after informing the Chief Warden and Director.
Any form of creating sound pollution including playing music loudly is not allowed. Student has to take prior permission in case he/she wants to celebrate any party in his/her room. Any celebration without permission will be treated as illegal and strict disciplinary action may be initiated against him/her.
Students are not allowed to play outdoor games such as cricket, football, volleyball etc. in the inter lawn, wings, galleries, or any other place in the premises of the hostel.
Students are prohibited from screening/keeping obscene literature/ video films in the possession. Any violation in this regard will result in strict disciplinary action.
Use of motorized vehicle in the Institute and hostel premises are strictly banned for the students. Any student not obeying the same will be severely punished and may be terminated even from the Institute. Separate undertakings given at the end of hostel manual need to be submitted before admission. As a measure of disciplinary action, following fines may be imposed on students regarding use/possession of motorized vehicles in the Institute campus (academic+hostel):
1. In the first case of use/possession of motorized vehicle - A fine of Rs 2500/-
2. In the second case of use/possession of motorized vehicle - A fine of Rs 5000/-
3. In the third case of use/possession of motorized vehicle -A fine of Rs 10,000/- and the concerned student will also face the Proctorial Board
Students should enter in the hostel latest by 10:00 P.M. for all days. Entry to hostel beyond this time shall be penalized. Disciplinary action may be taken if a student returns to the hostel after 10:00 P.M. without prior permission. Student has to submit his/her Institute identity card (I-card) to the security guard of the respective hostel after which only he/she will be allowed to enter into the hostel. The I-card of the student will be returned after the consent of the Warden of the concerned hostel.
Visiting Hours for Guests: 12.00 noon to 2.00 P.M. and 4:00 P.M. to 7:00 P.M. The Guests must make entry in the "In/Out Register" kept in the hostel.
Male students are strictly forbidden from entering the Girls' Hostels and female students from entering Boys’ Hostels.
No male visitor is allowed to enter the Girls’ hostel without prior permission of the Chief Warden. Similarly, no female visitor is allowed to enter the Boys’ hostel without prior permission of the Chief Warden.
Courier/post of inmates may be received by Caretaker in absence of student in the hostel. In case of any lost items, Caretaker/Warden will not be responsible.
Students are not allowed to go on terrace or roof top of the hostel.
Hostel inmates are supposed to take care of their health themselves. Student suffering from infectious disease has to leave for medical treatment to proper clinic/ hospital or isolated place. Hostellers falling sick or feeling symptoms of sickness should report to hostel Warden for evacuation to hospital. 24 hours Ambulance-Service is available in the campus.
Students should take treatment in the Institute Health Center between 8.00 A.M. to 8:00 P.M. when they are sick. For emergency between 8:00 P.M. to 8.00 A.M. they should contact the Medical Officer of the institute at his residence in the colony campus. The Institute Doctor and the concerned Hostel Wardens/Guardians will decide further course of treatment. 24 hours Ambulance-Service is available in the campus.
In case of emergency occurring outside the Institute campus, students are advised to take treatment at the nearest clinic and inform about it to the Institute authorities/Warden Team immediately.
All cases of illness should be reported to the Medical-Officer of the Institute through concerned Warden.
In case of the need for hospitalization, student should inform his/her parents/guardian.The parents/guardians are required to inform/communicate to the concerned Warden in this regard.
In case of any health problem, students are advised to contact Institute Health Centre first. Institute has engaged an Insurance Company for medical insurance every year to cover bonafide students of the Institute for hospitalization against illness and accidental injury subject to policy conditions. To avail this facility, a student shall first approach the Health Centre of the Institute and Doctor available at the Health Centre may refer the student to the listed Hospital, if required. In case of emergency [during night or Institute holidays], student may directly approach the listed hospital. The details of the Mediclaim and Accident Insurance Policy (forms, listed hospitals, Policy features, coverage, contact person details, claim documents required etc) can be downloaded from the Institute website under Dean Students Welfare –Insurance and Mediclaim.
Students indulged in money making businesses such as online gaming, trading and/or playing lottery etc at the expense of their academics will be considered as indisciplinary activity. If found in such activities the student may be expelled from the hostel for subsequent semesters. He/She must inform their parents and submit an undertaking for the same.
Students having less than 40% attendance in three or more courses in any semester, then he/she may not be permitted hostel allotment in upcoming semester.

ADDITIONAL RULES FOR FIRST YEAR STUDENTS AS AN ANTI-RAGGING MEASURE

The first-year students must make entry in the "In/Out Register" kept in the hostel.
No visitor is allowed to enter in the hostel without prior permission of the Chief Warden/Warden of the concerned hostel.
No student is allowed to leave the hostel premises without prior permission of the hostel warden. He/she has to apply in the hostel office in a prescribed format one-day in advance of his/her date of departure for taking the permission to leave the hostel.
Students will only be allowed to go home or other places if he/she is permitted by the Hostel Warden and his/her parents personally give their consent for the same. The parents should give an emergency contact number (only local person), if available. The emergency number will be contacted by the hostel authorities only in case of emergency.
First year students are advised not to close their rooms from inside during day time.
Students are advised to file complaint of any problem in the prescribed compliant register kept in the Hostel office.
In case of any health problem, students are advised to approach Health Centre of the Institute or Doctor on duty, immediately.
They are advised to contact hostel Warden or faculty member on duty for any kind of help.